We built the tool
we wish existed.
VendorValid started because a property manager friend was hit with a $180,000 lawsuit after a vendor's general liability policy expired quietly. No alert. No reminder. Just a spreadsheet nobody updated.
The Problem We're Solving
Most teams tracking vendor insurance are using a spreadsheet. Someone owns it. When that person goes on vacation — or leaves the company — it stops getting updated. Certificates expire silently. Nobody notices until something goes wrong.
A flood. An injury. A contract dispute. The company discovers it was unprotected at exactly the worst moment. That's when the spreadsheet stops being “good enough” and starts being a liability.
The enterprise alternatives — systems built for Fortune 500 procurement teams — cost $50,000+ per year, require months of onboarding, and are completely overkill for a 20-person property management firm with 80 contractors.
There's a massive gap between “spreadsheet” and “$50k enterprise software.” VendorValid fills it — for $49/month, fully self-serve, set up in 2 minutes.
Spreadsheets miss renewals
Hours lost chasing emails
$150k+ exposure per incident
How We Got Here
2024
The $180,000 incident
A property manager friend gets hit with a lawsuit after a vendor's general liability policy expired three months earlier. No alert. No automated system. Just a spreadsheet nobody remembered to update. The vendor had no coverage. The property management company was on the hook.
Early 2025
We talk to 40+ teams
After that conversation, we started asking around. We talked to 40+ property managers, general contractors, and facility managers. The pattern was unmistakable: everyone was using spreadsheets, everyone hated chasing COIs, and every single person had a horror story. We started building.
Mid 2025
AI changes everything
The breakthrough: using Claude AI to read COIs automatically. What used to take 10 minutes of manual data entry — opening a PDF, reading each field, typing it in — takes 8 seconds. The product became genuinely delightful to use. Teams stopped complaining about the process.
March 2026
VendorValid launches publicly
After months of building with early customers, VendorValid launches publicly. 500+ teams sign up in the first weeks. The spreadsheet era for vendor insurance tracking is over.
Who It's For
Built for every team that manages vendor insurance
If you're required to verify that your vendors carry active insurance — and you're not enjoying how you do it today — VendorValid is for you.
Property Management
Residential & commercial PM firms managing contractor COIs for maintenance, repairs, and capital projects.
General Contracting
GCs required to verify subcontractor insurance before allowing them on job sites — critical for liability.
Construction
Construction owners and project managers tracking multiple specialty contractors across active projects.
Facilities Management
FM teams managing service vendors across multiple sites — HVAC, cleaning, security, and more.
Events & Hospitality
Event venues and hospitality operators requiring vendor insurance for caterers, entertainment, and A/V companies.
Corporate Procurement
Procurement departments at mid-size companies required to maintain vendor insurance records for risk management.
VendorValid is the right fit if your team:
- Manages 10–500+ external contractors, vendors, or service providers
- Is required by contract or regulation to maintain vendor insurance records
- Spends hours per month chasing down expired certificates by email
- Has ever been surprised by a lapsed policy at exactly the wrong moment
- Wants automated compliance tracking without enterprise software complexity or cost
- Needs a self-service vendor portal so contractors can upload their own COIs
Testimonials
In their own words
We used to manage 90 subcontractor COIs in a spreadsheet. Within a week of switching, we caught 4 expired policies we'd completely missed. The AI extraction alone saved our ops team 2 hours every week.
Sarah Chen
Operations Manager · Meridian Property Group
The vendor portal eliminated the email chain entirely. Vendors upload their own certificates, AI reads them, we approve. That's it. I can't believe we used to do this manually.
Marcus Williams
General Contractor · Williams Build Co.
What We Believe
Principles we ship by
Built for the real problem
VendorValid exists because property managers and contractors were losing money when vendor insurance lapsed — lawsuits, denied claims, $180k incidents that a $99/month tool would have prevented. We didn't build a feature. We built a solution.
Simple by design
Insurance tracking doesn't need to be complicated. We strip away everything that doesn't help you know which vendor needs a new certificate right now. If a task takes more than 2 clicks, we rethink it.
Delightfully fast
Every interaction — uploading a COI, adding a vendor, checking compliance — should take seconds. We obsess over speed and clarity. The AI reads a certificate in 8 seconds. The report exports in 5.
Join hundreds of teams already using VendorValid
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